Your organization’sEnterprise Memory Platform.
Mneme connects information from documents, files and systems and turns it into knowledge you can search and put to work.
What is Mneme
Mneme — Enterprise Memory Platform creates a unified knowledge environment for the organization, where information gains context, is connected across different sources, and can be searched and used in a meaningful way.
Powered by AI, Mneme understands content and the relationships between pieces of information, so that people across the organization can find what they need and get source-backed answers.
Explore. Connect. Understand. Act.
Mnemepowered by IIDLegal departmentWhat terms apply to the renewal of the maintenance contract?
The contract renews automatically for one year, unless terminated 60 days before expiry 1. The price adjustment is capped at 3% per year 2.
Unified access to documents, files, and systems
Ask questions in natural language, just as you would a colleague
Answers with references to source documents
Knowledge that stays within the organization
What problem it solves
The most valuable knowledge is not always written down
Much of an organization’s critical knowledge is not recorded anywhere. It lives in the experience of its people and is scattered across emails, documents, files and different systems.
Every change of role, transfer or team renewal can leave a gap behind, because that knowledge has not been passed on.
Mneme helps the organization retain this knowledge and make it available to those who need it.
From personal knowledge to collective memory.
The files exist. The answers don’t.
The information exists.
In documents, files, emails and different systems.
But when you need a specific answer, you have to know where to look, what to connect and whom to ask.
Mneme brings together and connects the organization’s information, understands its content and helps you find source-backed answers, quickly and securely.
From “where is it?” to “this is what you need”.
Explore. Connect. Understand. Act.
Same question. Five answers.
Information is fragmented.
Each department searches and answers from its own sources, creating different versions of the same information.
The result? The organization has no single picture on which to base its decision.
- Inconsistent information
Different sources lead to different answers. - Compliance risk
The right information may exist, yet not be found in time. - Decisions without full evidence
The picture stays fragmented when information is not connected.
The information exists.
Knowledge gets lost between the sources.
AI without the context of your own information
General-purpose AI tools operate without knowing your own information environment.
Mneme connects to your organization’s sources and delivers answers based on information that you control.
- Controlled access to information
- Answers with sources
- Full traceability
How Mneme works
From information to answer.
Mneme connects the organization’s sources, understands their content and relates pieces of information to one another, so that it can answer questions based on what the sources contain.
CONNECT. UNDERSTAND. REASON. DELIVER.
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01 — CONNECT
Connects the organization’s sources.
Documents, files, information systems and different sources of information are connected in a single framework.
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02 — UNDERSTAND
Understands content and context.
Mneme recognizes the content of information and the relationships within it, so that search is not limited to simple keyword matching.
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03 — REASON
Combines the relevant information.
When a question requires information from more than one source, Mneme connects them and puts together the picture that emerges.
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04 — DELIVER
Delivers the answer together with its source.
Mneme returns the answer to the user’s question, with references to the sources it is drawn from.
From information to answer
— in eight steps
- Source connection
- Digitization & OCR
- Classification & metadata
- Semantic indexing
- Access control
- Ask in natural language
- Answer with sources
- Continuous updating
Ask Mneme
Ask as you would ask a colleague
You don’t need to know where the information is or how it is structured.
Ask your question in natural language and Mneme searches, connects and draws on information from the organization’s available sources.
Mnemepowered by IIDWhat are the key risks and gaps emerging from the data room documents?
Mneme
Three key risks emerge from the data room documents: the contract with the main supplier expires in four months with no renewal clause 1, a legal dispute is pending that is not reported in the financial statements 2 and two operating licenses have not been renewed 3. The gaps identified are the absence of a signed resolution for the 2024 capital increase 4 and incomplete GDPR compliance documentation 5.
Sources
- 1Supply contract — main supplier
- 2Legal opinion on pending cases
- 3Operating licenses register
- 4Corporate resolutions 2024
- 5Data protection policy
Mneme searches the available sources and connects the relevant information to form the answer.
Organizational memory
An organization’s knowledge should not depend on who happens to know it.
Every organization holds knowledge built up over years of operation: in documents, files, processes, agreements, decisions and information systems.
Yet this knowledge often remains scattered and hard to reach.
Mneme creates a single organizational memory, so that knowledge stays available to the organization.
From the archive to the organization’s memory.
Mneme brings the organization’s information footprint together in a single environment, so that knowledge stays available, searchable and usable.
An archive stores information.
An organizational memory preserves the context and the knowledge the organization has built up.
What your organization has learned stays with it.
Intelligence Layer
The layer that connects information to knowledge.
Organizations already have data, documents, files and information systems.
The Intelligence Layer operates on top of these sources, connecting information, content and context so that it can be searched, related and put to use.
From data to context. From context to knowledge.
The level between information and decision.
- Data & Documents
- Intelligence Layer — Mneme
- Knowledge & Context
- People & Decisions
The layer above the organization’s existing sources.
Mneme operates as a single layer on top of the organization’s existing information environment.
Existing systems & sources
- Documents
- Files
- DMS
- ERP
- CRM
- Databases
- Other Sources
MNEME — INTELLIGENCE LAYER
- ConnectConnects the sources.
- UnderstandUnderstands content and context.
- ReasonRelates information and brings out the relationships within it.
- DeliverDelivers actionable answers and information.
People · Processes · Decisions
Security & Trust
Your organization’s knowledge stays under control.
Mneme is designed for organizations that manage sensitive and critical information. Access is defined by user roles and permissions, and every answer is accompanied by the sources it is drawn from.
- Access control
Information is available only to users who have access rights. - Traceability
Actions are logged, creating a clear audit trail. - Answers with sources
Every answer links to the documents and sources it is drawn from.
Controlled hosting
Hosting in line with your requirementsAccess control
Access permissions by role and userTraceability
A full record of actions and checks (audit trail)Source-backed answers
A source behind every answer
Security & Governance
Your information. With the control it requires.
Mneme is designed for organizations that manage critical and sensitive information.
Access to information, its use and its traceability sit within a controlled framework, so the organization knows who has access, what information is being used and how each answer is produced.
Access control
The right information, for the right people.
Access to information can be defined by user roles and permissions.
Mneme takes access permissions into account when searching and using organizational information.
Standards & Certifications
Security and quality within a structured framework.
IID operates certified management systems covering, among others, information security, data protection, business continuity and quality management.
Business value
Less time searching. More time deciding.
Every department in the organization looks for information every day in order to answer, check or decide. Mneme shortens the distance between question and answer — and makes every answer source-backed.
Every term, every deadline, every obligation — with one question.
Contracts, regulations, policies and decisions are connected in a single framework. Legal teams and compliance officers find what they need right away, with a reference to the exact point in the source.
- Terms and obligations located across the entire body of contracts
- Early visibility of expiries, renewals and deadlines
- Faster audit preparation, with the evidence at hand
- Draft documents (contracts, DPAs, DPIAs) built from existing material — approved by the person responsible
The right answer, from the first contact.
Front-line teams find the current policy, the guidelines and the customer’s history in one place — without searching across multiple systems or waiting for an answer from another department.
- Consistent answers across all channels, based on the current policy
- Fewer escalations and faster resolution of requests
- Faster onboarding of new team members
- A complete view of the customer, within the limits of each role’s permissions
Every case file, the moment you need it.
Decisions, circulars, legislation and case files are often found on paper, in digitized archives and in different systems. Mneme connects them, so that staff can find the applicable provision, the precedent and the history of the case with a single question.
- Faster processing of requests from citizens and businesses
- Uniform application of provisions and circulars across all departments
- Transparency and traceability in every answer
- Digitized archives put to use — not just stored
The full picture, before every decision.
Management sees what was decided, when, by whom and on what evidence — from all departments, in one place. Decisions rest on the organization’s collective knowledge rather than on fragmented reports.
- Decisions based on complete, well-documented information
- A single view across all departments and systems
- Institutional memory that is not lost when people change
- Less time spent on searching and cross-checking
One platform. Different value for every department.
Mneme by industry
Every industry’s knowledge,
one question away.
Mneme adapts to the sources, terminology and requirements of each industry — from an administrative case file to a museum archive.
Applications
- Support for processing requestsThe applicable provision, the relevant circulars and previous decisions, together, for every case.
- Digitized archives put to useLicense, vehicle, personnel or case files, searchable in natural language.
- Tracking regulatory changesWhich procedures and which forms are affected by a new regulation.
- Continuity of institutional knowledgeExperience does not leave with staff transfers and retirements.
Sample question
“Which circulars currently apply to the transfer procedure, and what changed with the latest amendment?”
01Public Sector
Decisions, circulars, legislation and case files in a single search, with full traceability.
- Support for processing requestsThe applicable provision, the relevant circulars and previous decisions, together, for every case.
- Digitized archives put to useLicense, vehicle, personnel or case files, searchable in natural language.
- Tracking regulatory changesWhich procedures and which forms are affected by a new regulation.
- Continuity of institutional knowledgeExperience does not leave with staff transfers and retirements.
See the applicationsSample question
“Which circulars currently apply to the transfer procedure, and what changed with the latest amendment?”
02Local Government
Immediate answers from permits, decisions of collective bodies and technical department archives.
- Technical departmentsThe history of properties, permits and technical files in a single search.
- Decisions of collective bodiesWhat the municipal council or committee decided, when, and on what recommendation.
- Citizen servicesAccurate, consistent answers on procedures, supporting documents and deadlines.
- Municipal propertyContracts, leases and concessions, with their full history.
See the applicationsSample question
“Which municipal council decisions concern the municipal property on X Street, and what stage has its development reached?”
03Cultural Heritage
Archival material from museums, libraries and archives, accessible through questions in natural language.
- Search within contentDigitized collections are searched by their content, not only by their metadata.
- Connections across collectionsPeople, places, events and items are linked, even when they sit in different collections.
- Support for research and curationAnswers that always point back to the original item.
- Controlled accessDifferent levels of access for the public, researchers and staff.
See the applicationsSample question
“Which items in the collection refer to the city’s port before 1920?”
04Large Enterprises
Policies, contracts and procedures as unified knowledge, available to every department.
- Legal & complianceContracts, policies and negotiating positions, based on what has actually been signed.
- Due diligence & acquisitionsThousands of data room documents, summarized and ranked by risk, with full provenance.
- Commercial & proposalsFrom the RFP, the technical offer and the financial offer to a draft Statement of Work (SOW) — ready for review.
- Human resourcesPolicies and procedures available to every employee, from day one.
See the applicationsSample question
“Which limitation-of-liability terms have we accepted in our SaaS contracts over the last two years?”
05Financial Services
Customer files, regulations and internal guidelines, with role-based access permissions.
- Regulatory complianceSupervisory requirements are mapped to internal policies and procedures.
- Audit preparationEvidence at hand for supervisory authorities, internal audit and external audit.
- Customer filesA complete view of each customer, with strict access permissions and a full audit trail.
- Branch network and serviceConsistent, up-to-date guidelines for all branches and channels.
See the applicationsSample question
“Which internal policies need to be updated following the supervisory authority’s latest circular?”
06Healthcare & Life Sciences
Administrative files, protocols and research documentation, with strict access control.
- Protocols and guidelinesAlways in their current version, with their revision history.
- Administrative documentationProcurement contracts, certifications and procedures in one place.
- Research and regulatory filesResearch documentation, connected and searchable.
- Data protectionRole-based access and logging of every action, in line with GDPR requirements.
See the applicationsSample question
“What is the current version of the sterilization protocol, and when was it last revised?”
Don’t see your industry?
Mneme adapts to each organization’s sources and processes. Tell us what you need.
Demo request
Request a demo of Mneme
Fill in the form and the IID team will get in touch to arrange a presentation with scenarios from your own organization.
- A presentation tailored to your organization
- A discussion on hosting, security and access permissions
- No commitment
See Mneme in action
Book a presentation with scenarios from your own organization.
