Digitisation is about more than converting physical documents into digital files. It is an essential step towards better organisation, secure information management, and more effective use of information.
For organisations managing large volumes of documents and complex archives, the transition to a digital environment requires specialised expertise, a structured methodology, and close attention to accuracy, traceability, and data protection.
In this context, IID contributes to large-scale digitisation and information management projects of national importance, supporting central government bodies, local authorities, and major private-sector organisations in their digital transformation journeys.
Large-Scale Projects with a Meaningful Impact
IID’s expertise is reflected in its contribution to complex projects spanning different areas of public administration and the economy. Examples of major digitisation and archive management projects include:
- Hellenic Cadastre: Digitisation of the archives of Mortgage Offices, covering more than 167 million pages and 12.7 million records.
- Ministry of Justice: Digitisation of judicial and administrative archives, covering more than 40 million pages and 3.2 million records.
- Urban Planning Authorities: Digitisation and organisation of urban planning archives, covering 150 million pages and more than 16.9 million large-format A0 drawings.
- Ministry of Health: Digitisation of medical archives, covering 20 million pages and more than 2.3 million diagnostic images.
These figures illustrate the scale and complexity involved in managing extensive archives. They also highlight the importance of a structured approach that ensures information can be organised and used reliably and efficiently.
The Value of Digitisation Goes Beyond Scanning
The true value of a digitisation project lies not simply in the number of pages converted into digital format, but in the ability to organise and index their content so that information becomes easier to access and more useful in practice.
Moving from physical archives to well-documented digital information requires processes that safeguard accuracy, traceability, and data protection. These requirements are particularly important in sectors where reliable information is essential to the day-to-day operations of an organisation.
Well-organised archives also lay the groundwork for faster information retrieval, improved access to content, and the gradual integration of information into broader knowledge management and decision-making processes.
Expertise and Tailored Solutions for Every Organisation
Every organisation has different needs, archive volumes, and information management requirements. Delivering complex digitisation projects therefore calls for tailored solutions, clearly defined processes, and methodologies that reflect the specific needs of each project.
Drawing on its expertise and specialised solutions, IID contributes to the delivery of large-scale projects, helping public- and private-sector organisations organise and manage their archives securely and make better use of the information they contain.
The goal is to move beyond large volumes of documents towards structured, well-documented, and accessible information that supports an organisation’s operations and provides a foundation for the next stages of its digital transformation.
Digitisation is the starting point. The organised and secure use of information is what creates lasting value.
